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app.athenahq.ai/prompts?tab=new-prompt-planner

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Purpose

This page displays the detailed results of a single New Prompt Planner cohort run. It serves as a review space where marketers can sift through the AI’s newly discovered prompts, evaluate their potential value, and organize them by topic. While a prompt discovery job is actively running, this page acts as a live monitoring dashboard showing exactly which pipelines are working. Once prompts are discovered, it provides a workspace to filter out noise, edit groupings, and officially push the best prompts into your active Athena tracking list.

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What’s on the page

Page Header Displays breadcrumb navigation mapping back to the main New Planner list, alongside the name of the current cohort. The cohort name can be edited directly by clicking on it. Pipeline Running Banner Visible only while the cohort job is actively processing. It displays an animated progress bar, the current completion percentage, and a status label (e.g., “Queued to run next…” or “Discovering prompts…”). Toolbar Sits just above the data table and contains all filtering and action tools. It includes a Filters dropdown, an active-filter count badge, a Reset button, a CSV Export button, a search input, and a dynamic “Start tracking” button that appears when prompts are selected. Prompts Table A spreadsheet-style table that organizes all discovered prompts by topic. It supports sorting, resizing columns, and shift-click multi-selection.
  • (checkbox): Row-level checkbox for selecting individual prompts; supports shift-click range selection.
  • Prompt: The full text of the discovered prompt; truncated with a fade mask and a tooltip when it overflows the column width.
    • Tooltip: “Clicking the column header chevron expands or collapses all topic groups.”
  • Source: Which discovery pipeline produced this prompt (Logical, Brand, GSC, Social).
    • Tooltip: “How this prompt was discovered Logical: market analysis from your website, segments & products Brand. AI brand research with custom inputs GSC. Google Search Console keyword clustering Social. Reddit threads, YouTube comments & videos”
  • Funnel: The buyer-journey stage the prompt targets.
    • Tooltip: “Where the prompt sits in the buyer journey TOFU: top of funnel, awareness & discovery MOFU: middle of funnel, evaluation & consideration BOFU: bottom of funnel, decision & purchase”
  • Intent: The search intent category.
    • Tooltip: “The searcher’s goal behind the prompt Informational: looking to learn or research Commercial: comparing products or services Transactional: ready to buy or take action Navigational: looking for a specific brand or page”
  • Type: The keyword type classification.
    • Tooltip: “The keyword category for this prompt Head: broad, high-volume keywords Mid tail: moderate specificity & volume Long tail: specific, lower-volume queries”
  • Volume: Estimated monthly search volume for the prompt, formatted compactly (e.g. 1.2K).
    • Tooltip: “Estimated monthly search volume”
  • Value: Estimated cost-per-click value of the prompt, formatted as a dollar amount (e.g. $4.5K).
    • Tooltip: “Estimated keyword value (CPC)”
Progress View (pipeline running, no prompts yet) A full-page centered loader that appears when the job is running but hasn’t yielded any prompts yet. It includes a “Overall Progress Bar” showing total completion percentage and a “Per-Pipeline Cards” grid. Each card shows the pipeline name, completed/total activity count, and status icons (pending / running / completed / skipped) so users can see exactly which step is working. Empty State (completed, no prompts) A centered icon and message showing “No prompts discovered” if the job finished but couldn’t find any relevant prompts. Start Tracking Confirmation Dialog (Drilldown) Clicking the “Start tracking” button opens a modal confirming how many prompts will be sent to your active tracking list. It includes Start Tracking and Cancel buttons. For non-admins, the start button is disabled with a tooltip explaining that admin access is required.

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What you can do here

  • Back to New Planner: Click the back arrow in the header to return to the main New Planner cohort list.
  • Edit cohort name: Click the pencil icon next to the cohort title in the page header to activate an inline text input. Press Enter or click away to save. Press Escape to cancel.
  • Export as CSV: Click the download icon button in the toolbar to download a CSV file of all currently-filtered prompts including their metadata columns and tracking status.
  • Filter prompts: Click the Filters button to open sub-menus for Source, Funnel, Intent, and Type. Selecting a value filters the table. Click “Reset” to clear all filters.
  • Search prompts: Type into the search input to filter rows to prompts whose text or topic name contains the search string.
  • Sort columns: Click any column header (Source, Funnel, Intent, Type, Volume, Value) to sort prompts ascending or descending within their topic groups.
  • Resize columns: Hover between column headers and drag the invisible handle to resize the column width. This saves to your browser automatically.
  • Expand / collapse topics: Click a topic row to expand or collapse it, or click the chevron in the main “Prompt” column header to expand/collapse all topics at once.
  • Rename topic: Hover over a topic row header to reveal a pencil icon. Click it to open an inline text input. Press Enter to save.
  • Merge topics: If you rename a topic to perfectly match an existing topic, an inline confirmation dialog will appear warning you that the groups will merge. You can click Merge or Cancel.
  • Select prompts: Use the master checkbox in the header, the topic-level checkboxes, or individual row checkboxes to select prompts. You can also hold Shift while clicking to select a range of rows.
  • Start tracking (N): Once prompts are selected, click this button in the toolbar to begin tracking them. A confirmation dialog appears. (Disabled for non-admins).

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Data shown

This page displays the specific prompts discovered by the selected New Planner job. While the job is running, the page polls the backend every 5 seconds to provide real-time status updates. To keep the workspace clean, the page automatically checks your website’s currently tracked prompts and hides any duplicates from the table (unless they were already accepted from this specific cohort run).

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Common workflows

Review and track discovered prompts
  1. Open a completed cohort from the New Planner list.
  2. Browse prompts grouped by topic; expand/collapse topic groups as needed.
  3. Use Filters and/or the search box to narrow down to relevant prompts.
  4. Select individual prompts or use the topic-level or header checkbox to select in bulk (shift-click for a range).
  5. Click “Start tracking (N)” in the toolbar.
  6. Confirm in the dialog; prompts are added to tracking and a success toast appears.
Export prompts to CSV
  1. Apply any desired filters or search to narrow the prompt list.
  2. Click the download icon button in the toolbar.
  3. A CSV file is downloaded containing all filtered prompts with their metadata.
Rename or merge a topic
  1. Hover over a topic row header to reveal the pencil icon.
  2. Click the pencil icon to enter edit mode.
  3. Type the new topic name.
  4. Press Enter or click away; if the name matches an existing topic, a merge confirmation dialog appears.
  5. Confirm the merge or cancel; prompts are reassigned and the table updates.
Monitor a running cohort
  1. Open a cohort that is still running.
  2. The progress banner at the top shows the current percentage and status label.
  3. If no prompts have appeared yet, the full-page progress view shows the per-pipeline breakdown.
  4. The page auto-refreshes every 5 seconds until the cohort reaches a terminal status.

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Empty, loading, and error states

  • Loading: When first opening the page, a full-screen animated coin loader is shown. If the pipeline is running and no prompts exist yet, a centered spinner with “Pipeline queued…” or “Pipeline running…” is shown, alongside the per-pipeline progress breakdown.
  • Empty: When the cohort has completed but discovered zero prompts, a file-list icon and the message “No prompts discovered” are shown. When applying filters or a search that matches nothing, the table shows “No prompts found” in a full-width cell.
  • Error: If the cohort fails to load or does not exist, the page header renders with “New Planner” and the content area shows “Cohort not found” in muted text.
  • Linked from: /prompts?tab=new-prompt-planner (The main New Planner cohort list).
  • Links to: /prompts?tab=new-prompt-planner (via the Back arrow).

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Common support questions

Why can’t I click “Start tracking”? Only users with Admin access can push new prompts into active tracking. Viewers will see the button disabled with a tooltip explaining this requirement. Why aren’t some of the prompts I expected showing up? The system automatically checks your website’s existing active prompts. Any prompts discovered by this cohort that you are already tracking are hidden from the table so you aren’t forced to sift through duplicates. What happens if I accidentally try to track a duplicate? The system checks for duplicates. If all the prompts you selected are already being tracked, the system shows an error toast and prevents tracking. If a mix of new and duplicate prompts are selected, the duplicates are skipped and a success toast will tell you exactly how many were skipped (e.g., “2 skipped (already exist)”). Can I change the column sizes in the table? Yes. Hover between any two column headers and drag the invisible handle to resize. Your preferences are saved locally to your browser. How do I merge two topics together? Click the pencil icon next to one of the topics and rename it to exactly match the name of the topic you want to merge it with. A confirmation dialog will ask if you want to merge them.